Traralgon Harriers Calendar: April 2016

Tuesday, April 19, 2016

Fw: Membership

Hi All

Here is the letter FYI

cheers

Will

From: Will Hanrahan

Sent: Tuesday, 19 April, 2016 8:21 PM

To: Ian Twite

Cc: Denise Twite ; Peter Reeves ; Rick Mann

Subject: Membership

Hi Twitey

Please see letter to members attached?

Please publish with the following sentences before it?

Cheers

Will

The following letter was going to be sent to members but has been delayed for a few weeks because Athletics Victoria is working on their Members Portal which means online entries have been unavailable. We are hopeful the portal will be working again soon.

Sunday, April 17, 2016

Have you booked St John for your next event?

Want to read this email in your browser? click here

Hi Kylie Murray,

We would like to extend a big thank you to Traralgon Harriers Athletics Club for previously booking St John Ambulance.

Thanks to the help of organisations like yours, the proceeds received in 2015 contributed to the training of more than 150,000 Victorian school kids in life saving First Aid, at no cost to school or parent. We now aim to set the bar even higher and reach 175,000 in 2016!

It is through the generosity shown by valued previous partners such as you that we are able to achieve these results.

With this in mind, we would like to extend an offer to once again partner with St John Ambulance Victoria, and have us be the First Aid provider at your next event.

Reminder: We recommend at least 4 weeks notice when booking event First Aid

Wednesday, April 6, 2016

Urgent CLUB COMMS 2 Follow up

Dear Traralgon Harriers Athletic Club

Following on from my email last night I have received a couple of great questions about ‘pending members’ and also eligibility member lists for Jells Park. Apologies that I did not cover it off in the email yesterday.

1. Club membership lists will be provided to all clubs by email on a daily basis :-

Thursday 7^th April by Midday

Friday 8^th April by Midday

Monday 11^th April by Midday

Tuesday 12^th April by Midday and then

Wednesday 13^th April by 10am to make sure Clubs have sufficient time to complete entry lists for Jells Park which are due in by MIDDAY 13^th April. No late entries will be accepted.

REMINDER if a member is having problems completing the membership form online for whatever reason they must contact AV before MIDDAY Wednesday 13^th APRIL to ensure their membership application will be processed. There will be no LATE membership applications processed after MIDDAY 13^th April.

2. The Membership lists will contain all ACTIVE and PENDING members. Before the system was taken down some clubs have members in their portal to approve. They will be considered members and will be included in the Club Membership lists that will be provided to clubs as mentioned.

3. To be 100% clear every membership application received up until MIDDAY Wednesday 13^th April whether submitted in the online system (which is not shut down) or via the temporary website member application form will :-

a. automatically be eligible to compete for your Club at Jells Park relays and

b. will be issued with a BIB (which will now be allocated manually) with the membership pack to be handed out at Jells Park Relays.

I hope this clears up some of the concerns raised and please feel free to contact me if you have any more questions or concerns.

Regards

Glenn Turnor

CEO

URGENT Communication Re Online Portal

Dear Traralgon Harriers Athletic Club

The AV Online member and club portal has been shut down this afternoon for maintenance after a systemic problem was identified by MYRIAD IT. The problem has been causing random ‘error messages’ for clubs and members which cannot be fixed without taking the site offline. We are extremely frustrated and aware of the affect it has on Clubs and members and at this point in time we do not have a confirmed date from Myriad as to when the system will be back live.

To ensure that members and clubs are able to participate in the first round of XCR Relays at Jells Park on Saturday 16^th April, we have set up an online membership process and email event entry process.

For Team Managers:-

Jells Park Relay Event Entry. Clubs will receive a template for relay entry into Jells Park from Travis. Clubs can enter the number of teams they wish to enter into Jells Park Relays and then email their club entry back to Travis at travis@athsvic.org.au. Once entries are received Clubs will then be invoiced for team entries.

The closing date and time for Club relay team entries has been extended and is now

MIDDAY Wednesday 13^th April 2016. No late entries will be accepted

**Payment is not required by Clubs at the time of entering teams. Invoices will be sent to Clubs.

** Reminder that if you enter a team now but you are a DNS on the day at Jells Park, Clubs will still be charged the team entry fee.

AV Membership. We want to make sure that as many of your club members are eligible to compete at Jells Park.

For members who have not yet completed their AV membership: -

· We have set up an online membership form via a secure password protected link on the AV website

CLICK HERE TO REGISTER FOR AV MEMBERSHIP

· Enter the following password AVmember2016

· Complete this form and hit the SUBMIT button which will automatically send an email to AV with your membership details. NO PAYMENT DETAILS ARE RQUIRED AS THIS POINT.

Once the email is received by AV you will be classified as a registered member and eligible to compete at Jells Park.

AV will contact you to arrange payment which will include your AV Based membership fee and any package(s) selected and your appropriate CLUB fee.

To be eligible to compete at Jells Park, this form must be completed and submitted to AV by MIDDAY Wednesday 13^th April 2016. No late membership forms will be accepted.

I will keep you informed of the progress of the Online Member and Club Portal.

Thank you for your patience and I wish to apologise for the inconvenience.

Regards

Glenn Turnor

CEO