Urgent CLUB COMMS 2 Follow up

Dear Traralgon Harriers Athletic Club

 

Following on from my email last night I have received a couple of great questions about ‘pending members’ and also eligibility member lists for Jells Park.  Apologies that I did not cover it off in the email yesterday.

 

1.      Club membership lists will be provided to all clubs by email on a daily basis :-

Thursday 7^th April by Midday

Friday 8^th April by Midday

Monday 11^th April by Midday

Tuesday 12^th April by Midday and then

Wednesday 13^th April by 10am to make sure Clubs have sufficient time to complete entry lists for Jells Park which are due in by MIDDAY 13^th April. No late entries will be accepted.

 

REMINDER if a member is having problems completing the membership form online for whatever reason they must contact AV before MIDDAY Wednesday 13^th APRIL to ensure their membership application will be processed.  There will be no LATE membership applications processed after MIDDAY 13^th April.

 

2.      The Membership lists will contain all ACTIVE and PENDING members. Before the system was taken down some clubs have members in their portal to approve. They will be considered members and will be included in the Club Membership lists that will be provided to clubs as mentioned.

 

3.      To be 100% clear every membership application received up until MIDDAY Wednesday 13^th April whether submitted in the online system (which is not shut down) or via the temporary website member application form will :-

a.      automatically be eligible to compete for your Club at Jells Park relays and

b.      will be issued with a BIB (which will now be allocated manually) with the membership pack to be handed out at Jells Park Relays.

 

I hope this clears up some of the concerns raised and please feel free to contact me if you have any more questions or concerns.

 

Regards

 

Glenn Turnor

CEO

URGENT Communication Re Online Portal

Dear Traralgon Harriers Athletic Club

The AV Online member and club portal has been shut down this afternoon for maintenance after a systemic problem was identified by MYRIAD IT. The problem has been causing random ‘error messages’ for clubs and members which cannot be fixed without taking the site offline.  We are extremely frustrated and aware of the affect it has on Clubs and members and at this point in time we do not have a confirmed date from Myriad as to when the system will be back live.

To ensure that members and clubs are able to participate in the first round of XCR Relays at Jells Park on Saturday 16^th April, we have set up an online membership process and email event entry process.

For Team Managers:-

Jells Park Relay Event Entry. Clubs will receive a template for relay entry into Jells Park from Travis. Clubs can enter the number of teams they wish to enter into Jells Park Relays and then email their club entry back to Travis at travis@athsvic.org.au.  Once entries are received Clubs will then be invoiced for team entries. 

The closing date and time for Club relay team entries has been extended and is now

MIDDAY Wednesday 13^th April 2016. No late entries will be accepted

**Payment is not required by Clubs at the time of entering teams. Invoices will be sent to Clubs.

** Reminder that if you enter a team now but you are a DNS on the day at Jells Park, Clubs will still be charged the team entry fee.

 

AV Membership.  We want to make sure that as many of your club members are eligible to compete at Jells Park.

For members who have not yet completed their AV membership: -

·        We have set up an online membership form via a secure password protected link on the AV website

CLICK HERE TO REGISTER FOR AV MEMBERSHIP

·        Enter the following password                    AVmember2016

·        Complete this form and hit the SUBMIT button which will automatically send an email to AV with your membership details. NO PAYMENT DETAILS ARE RQUIRED AS THIS POINT.

 

Once the email is received by AV you will be classified as a registered member and eligible to compete at Jells Park.

 

AV will contact you to arrange payment which will include your AV Based membership fee and any package(s) selected and your appropriate CLUB fee.

To be eligible to compete at Jells Park, this form must be completed and submitted to AV by MIDDAY Wednesday 13^th April 2016. No late membership forms will be accepted.

 

I will keep you informed of the progress of the Online Member and Club Portal.

Thank you for your patience and I wish to apologise for the inconvenience.

Regards

 

Glenn Turnor

CEO

AV Membership Model - Update Version 2

Dear Traralgon Harriers Athletic Club

Thank you to those Clubs that contacted me directly with feedback and constructive suggestions on the membership model.  Clubs that have contacted AV have welcomed the split season and package options now available to the membership.  There was concern raised over the increase in fees for DUAL athletes. This has been reviewed based on the feedback and the Athletics Victoria Committee has approved the following changes:-

Based AV Membership                   $50                       (was $60)

XCR Package                                     $55                       (was $75)

Track & Field Package                    $55                       (was $75)

Max Pack (Both)                              $75                       (was $125)

 

This season there were 563 dual athletes registered with 47 competing in XCR, 40 in both XCR and Track & Field and 476 competing in Track & Field only. Reminder that the dual membership is for a maximum period of two consecutive years.

 

In addition, the MAX PACK for Juniors will decrease to $150. A full list of all fees can be downloaded HERE and the Membership Model pack has been updated to reflect the changes.

 

Membership Pack                           PRINTER FRIENDLY VERSION

                                                            MEMBERSHIP UPDATED VERSION

 

Clubs also asked about the possibility of a “5 week track & field package” that would cater for members who join mid-summer season. Great idea – thank you. I have asked the Shield Committee to look at any rule changes that may be necessary around eligibility and qualification but we will start the process of having this option available online – but unfortunately it will not be available on the 1^st April 2016 when the new portal goes live. We will make sure all Clubs are advised when the option is ready to select.

 

Providing the packages and opening up the membership has meant both an increase and decrease in fees paid by members compared to last season depending upon what package is selected.  The membership fees are re-invested back into the sport to fund not only the competition and events that members participate in but also programs including Club Connect, Victorian Officials, Coaching Education Framework along with event and club promotion and marketing to encourage more people to join a club.  

 

Here is a summary of the changes:- note that this diagram does not include club fees.

 

Age Group	2015/2016	2016/2017
Open -only competes in XCR	$170 (AV Fee) + XCR Series Ticket ($95)   Total  $265	$100 (AV Base) + XCR Package ($125) Total $225 Decrease $40
Open -only competes in Track & Field	$170 (AV Fee)	$100 (AV Base) + Summer Package ($125)   Total $225 Increase $55
Open – competes in both XCR and Track & Field	$170 (AV Fee) + XCR Series Ticket ($95) Total $265	$100 (AV Base) + Max Pack ($200) Total $300 Increase $35
Open (only competes in Championship Events)	$170 (AV Fee)	$100 (AV Base) + Individual Entry Fee ($20) per event Total  $120 Decrease $50
Junior (13 – 19)	2015/2016	2016/2017
19 only competes in XCR	$150  + XCR Series Ticket ($75) TOTAL - $225	$80 (AV Base) + XCR Package ($100) TOTAL - $180 Decrease $45
19 only competes in Track & Field	$150 ( AV Fee ) TOTAL $150	$80 (AV Base) + Track & Field Package ($100) TOTAL $180 Increase $30
19 Competes in both XCR & Track & Field	$150 (AV Fee) + XCR Series Ticket ($75) TOTAL $225	$80 (AV Base fee) + Max Pack ($150) TOTAL $230 Increase $5
19 only competes in Championships Events	$150 (AV Fee) TOTAL $150	$80 (AV Base Fee) + Individual Event Entry ($20) TOTAL $100 Decrease $50
16 only competes in XCR	$130 (AV Fee) + XCR Series Tickets ($50) TOTAL  $180	$80 (AV Base) + XCR Package ($100) TOTAL - $180 No change
16 only competes in Track & Field	$130 (AV Fee)	$80 (AV Base) + Track & Field Package ($100) TOTAL $180 Increase $50
16 competes in both	$130 (AV Fee) + XCR Series Tickets ($50) TOTAL  $180	$80 (AV Base) + Mac Pack ($150) TOTAL $230 Increase $50
Dual (11-14)	2015/2016	2016/2017
Dual athlete only competes in XCR	$55 (AV Fee)  + XCR Series Ticket ($40) TOTAL $95	$50 (AV Base) + XCR Package ($55) TOTAL $105 Increase $10
Dual athlete only competes in Track & Field	$55 (AV Fee) TOTAL $55	$50 (AV Base) + Track & Field Package ($55) TOTAL $105 Increase $50
Dual athlete competes in both	$55 (AV Fee) + XCR Series Ticket ($40) TOTAL $95	$50 (AV Base) + MAX PACK ($75) TOTAL $125 Increase $30
Dual athlete only competes in Championship Events	$55 (AV Fee) + Individual event entry ($20) TOTAL $75	$50 (AV Base) + Individual Event Entry ($20) TOTAL $70 Decrease $5

 

*The comparison does not include Family discounts OR where members select individual event entries to XCR or the ‘5 week summer package’ .

 

The Membership Model pack will be sent out to the membership next week. Again I thank those clubs who provided direct feedback.

 

I also need to remind those Clubs who have not completed the required documentation for the Club Connect program that it was due on 31 January 2016.  The Club Connect program was set up to help and assist Clubs to meet the certain requirements to protect not only the Club but your members.  Clubs were provided with the appropriate templates to complete after the various presentations were conducted across the State within the last 12 months.

Stage 2 of Club Connect will commence later this year and will provide the next level of assistance to Clubs in such areas as succession planning, communication and recruitment. In addition, we are preparing a Digital and Online product to help Clubs with their online presence which we are aiming to launch this season.

 

If you have any questions or comments, please feel free to let me know by email or phone or in person.

 

Mobile                 0409530037

Email                    glenn@athsvic.org.au

Direct Line          8646 4506

Regards

 

Glenn Turnor

CEO

Victorian Country Championships - Geelong - Friday 22 till Sunday 24 Jan 2016 - Club Duty Roster

Dear Clubs and Team Managers,

 

The Victorian Country Championships are now just a few days away -  set for Friday 22 through to Sunday 24 January 2016 at Geelong.

 

Thanks to the following Clubs that have sent through names of Club Helpers :

Athletics Chilwell

Ballarat YCW Harriers

Bellarine Athletics

Bendigo University

Corio

Deakin

Gippsland

Traralgon Harriers

 

Still require the Club helper names from the following Clubs please :

Albury

Ballarat Harriers

Bendigo Harriers

Bendigo University

Eaglehawk YMCA

Eureka

Geelong Guild

South Bendigo

South Coast

Wendouree

Wellington

Wodonga

 

 

Attached is the Club Duty Roster with allocations of duties along with the Provisional Timetable. Note early start time now for Friday - Field Events – Hammer 12.30 pm – Triple Jump 2.30 pm Track 3 pm

Note session times are:

Friday – Hammer 12 noon  -  Triple Jump 2 pm All other events 2.30 pm till end

 

Saturday –

Session 1 – Field 8 am – 1.30 pm  Track 8.30 am – 1.00

Session 2 -  1 pm till end

 

Sunday –

Session 1 – 7.30 am – 12.30

Session 2 -  12.30 till end

 

Club helpers are required to sign in at the Officials Room – WJP Wood Pavilion

 

Looking forward to  working with all Clubs over the weekend of the Championships.

 

 

Following on from the email from Glenn Turnor – AV CEO:

 

-        Club helpers will need to sign in prior to each duty.

-        Club helpers will be provided with food and refreshments during their appropriate duty period. Please ensure that dietary requirements are included when submitting in names of Club helpers

-        If a club is sharing a duty roster, each club member will be required to sign in.

** If duties are being shared we would ask you sign in at least 10 mins before your pre-arranged changeover time so that you can get to your allocated position.

 

A reminder also of some safety requirements:-

-        All club helpers must wear enclosed shoes  - no thongs, open sandals are permitted and no exceptions. If a club helper signs in and does not have enclosed shoes then the duty will be considered  ‘not fulfilled’.

-        Club helpers are reminded to make sure they are sun smart. Please bring a hat or long sleeve shirt and/or appropriate clothing. Sun screen will be provided.

-        Reminder that children are not permitted on the field of play if you are completing your duty

-        If you have any medical condition please make sure that you make us aware when completing the duty form.

 

There are sanctions under the rules relating to club duty. Clearly this is not our preference and in the past the enforcement of the rules has been relaxed until now. “Clubs failing to comply may be fined $200 per championship”.

 

If you are no longer a club contact, please  pass this onto the appropriate  person and advise  accordingly so that our files can be updated.

 

 

 

Regards

Andrea

 

 

 

Andrea Hallett, Officials Training & Accreditation Manager Little Athletics Victoria | Athletics Victoria Athletics House, Level 1, 31 Aughtie Drive, Albert Park VIC 3206 D +61 3 8646 4513 | T +61 3 8646 4500 | F +61 3 8646 4544  E andrea@athsvic.org.au | W www.athsvic.org.au | www.lavic.com.au

CONFIDENTIAL EMAIL The information in this message is intended for the recipient named on this email. If you are not that recipient, please do not read, copy, distribute or act upon the message as the information it contains may be privileged and confidential. If you have received this message in error, please notify us immediately on 61 3 8646 4500 or by return email. Thank you for your co-operation. Whilst all reasonable care has been taken to ensure that this message and any attachments are virus free, it is the responsibility of the recipient to ensure that no viruses are contained. Athletics Victoria accepts no responsibility for any loss or damage arising in any way from its use.

 

 

Invoice #132281 Payment Reminder

Dear Geoff Duffell (Traralgon Harriers Athletic Club Inc), This is an automated notice to advise you that an invoice has been generated on 07/12/2015. A copy of the invoice has been attached to this email in PDF format. Invoice #132281 $171.00AUD due on the 21/01/2016 Payment Options Credit Card Automatic payments can be made by adding your credit card here - Stored credit cards are charged 1 day prior to the invoice due date, as per our terms and conditions. Pay Now PayPal Automatic subscriptions can be made by selecting the "PayPal Subscribe" button at the top of the invoice. PayPal Checkout Bank Transfer Contact your bank or financial insitution to make this payment from your cheque, or savings account, please ensure that you use the reference number listed below when making payment. Payee Name: PANTHUR Account Number: 456725499 BSB Number: 113-879 Reference Number: 132281 Bank transfer payments may take up to 3 business days to process & clear. We will email you & activate your account as soon as the funds have cleared. If you have any questions about this invoice, or you are having difficulty making payment and would like to request an extension, please contact our accounts department by responding to this e-mail or calling (03) 9017 2931 PANTHUR | Phone (03) 9017 2931 | Global +613 9017 2931 members facebook twitter

Member Update - January 2016

If you're having trouble viewing this email please click here. Athletics Victoria Member Update Dear Traralgon Harriers, A busy period of track and field is upon us and entries for both AV Knockout Round 2 (excluding 800m/1500m events) and the Victorian Country Championships close at 11:59pm this Sunday 10 Janunary, 2016. LAST CHANCE TO QUALIFY FOR AV KNOCKOUT FINALS Are you ranked in the top 32 for your event(s) age group? It's time to check-out the AV Rankings here. If yes - AV Knockout Round 2 on Sunday 24 January at Lakeside Stadium will provide you the opportunity for great competition and a chance to qualify for the AV Knockout Finals. For more AV Knockout Round 2 information check-out the competition page. Reminder: AV Knockout Round 2 800m/1500m events will run as part of  the Victorian Milers Club Meet 3 on Tuesday 19 January at Box Hill. 800m/1500m entries close at 11:59pm on Wednesday 13 January via the VMC Meet 3 event page. Country Regions set to go head-to-head in Geelong Over 700 athletes will descend on Geelong across the Australia Day long weekend (Friday 22- Sunday 24 January) for the Victorian Country Championships 2016 at John Landy Athletics Field. Entries Close: 11:59pm Sunday 10 January, 2016 – No late or on day entries will be accepted. If you are experiencing problems entering summer@athsvic.org.au or call (03) 8646 4500 before the closing deadline.      If you have any questions or feedback regarding the 2015-16 track and field season, email summer@athsvic.org.au or call (03) 8646 4500. Follow us online: If you would like to unsubscribe from this email list please click here.

Victorian Country Championships - Geelong - Friday 22 till Sunday 24 Jan 2016

 

Dear Clubs and Team Managers,

 

According to the AV Summer season handbook, your Club has been rostered to provide helpers for the upcoming Victorian Country Championships set for Friday 22 through to Sunday 24 January 2016 at Geelong.

 

Given the break over Christmas and New Year this is being sent out early  in hope that you will start securing and confirming helper names now. Specific duties for Club  helpers and session times will  be advised  early January.

If you would like a specific duty send through your request by Monday 4 Jan and will endeavour to accommodate where possible.

 

It is essential to these events that helpers are provided as rostered – see attached

 

Following on from the email from Glenn Turnor – AV CEO:

 

-        Club helpers will need to sign in prior to each duty.

-        Club helpers will be provided with food and refreshments during their appropriate duty period. Please ensure that dietary requirements are included when submitting in names of Club helpers

-        If a club is sharing a duty roster, each club member will be required to sign in.

** If duties are being shared we would ask you sign in at least 10 mins before your pre-arranged changeover time so that you can get to your allocated position.

 

A reminder also of some safety requirements:-

-        All club helpers must wear enclosed shoes  - no thongs, open sandals are permitted and no exceptions. If a club helper signs in and does not have enclosed shoes then the duty will be considered  ‘not fulfilled’.

-        Club helpers are reminded to make sure they are sun smart. Please bring a hat or long sleeve shirt and/or appropriate clothing. Sun screen will be provided.

-        Reminder that children are not permitted on the field of play if you are completing your duty

-        If you have any medical condition please make sure that you make us aware when completing the duty form.

 

There are sanctions under the rules relating to club duty. Clearly this is not our preference and in the past the enforcement of the rules has been relaxed until now. “Clubs failing to comply may be fined $200 per championship”.

 

Please send through the names of your Club helpers to andrea@athsvic.org.au no later than Friday 15th January 2016.    If you are no longer a club contact, please  pass this onto the appropriate and advise  accordingly so that our files can be updated.

 

Wishing everyone a wonderful Christmas and Safe New Year.

 

Looking forward to seeing you all next year in Geelong

 

Regards

Andrea

 

 

 

Andrea Hallett, Officials Training & Accreditation Manager Little Athletics Victoria | Athletics Victoria Athletics House, Level 1, 31 Aughtie Drive, Albert Park VIC 3206 D +61 3 8646 4513 | T +61 3 8646 4500 | F +61 3 8646 4544  E andrea@athsvic.org.au | W www.athsvic.org.au | www.lavic.com.au

CONFIDENTIAL EMAIL The information in this message is intended for the recipient named on this email. If you are not that recipient, please do not read, copy, distribute or act upon the message as the information it contains may be privileged and confidential. If you have received this message in error, please notify us immediately on 61 3 8646 4500 or by return email. Thank you for your co-operation. Whilst all reasonable care has been taken to ensure that this message and any attachments are virus free, it is the responsibility of the recipient to ensure that no viruses are contained. Athletics Victoria accepts no responsibility for any loss or damage arising in any way from its use.